Installed Base Replacement Intelligence for Water Utilities
Predict replacement opportunities 12–36 months before RFPs — using your historical sales data.
Most water-sector vendors already know what they sold.
Very few know when utilities will replace it.
AquaIntel transforms 10–15 years of installed base data into probability-weighted replacement opportunities, so your sales teams engage before specs are written and competitors appear.
Asset Lifecycle Timeline
Your Largest Revenue Pool Is Invisible
Installed Base Reality
- Millions in historical equipment sales
- Pumps, valves, membranes, analyzers aging in the field
- Replacements are inevitable
What Happens Today
- Sales learns via RFP portals
- Service reacts after failures
- Timing based on gut feel
- Specs already locked
Business Impact
- Late-stage competition
- Margin pressure
- Lost incumbency advantage
- Unpredictable pipeline
"Your biggest competitor isn't pricing — it's timing."
Replacement Intelligence — Not RFP Tracking
AquaIntel does not scrape bid portals.
We don't wait for failures.
We model infrastructure inevitability by combining:
- Your installed base history
- Utility capital planning behavior
- Funding access and procurement patterns
- Asset lifecycle benchmarks
How It Works
Upload Historical Sales
Excel is fine.
- Utility name (sold-to)
- Asset category
- Install year (exact or estimated)
- Quantity / value (optional)
AquaIntel Enrichment
We layer in:
- Utility size, governance, procurement thresholds
- Capital improvement cycles (CIP)
- SRF / IIJA / bond funding signals
- Regulatory pressure and asset criticality
- Known engineers and spec influencers (where available)
Replacement Intelligence
For each installed asset, we generate:
- Replacement window (earliest / most likely / latest)
- Replacement Opportunity Score (0–100)
- Deal size estimate
- Confidence level
- Recommended engagement timing and motion
What You Get
Replacement Opportunity Dashboard
- Ranked list by score and timing
- Filter by territory, category, year
- Clear 'why this matters' drivers
Account-Level Briefs
- Installed assets nearing replacement
- Capital readiness indicators
- Funding likelihood
- Who to engage and when
CRM-Ready Actions
- Salesforce / HubSpot exports
- Auto-created rep tasks
- Optional opportunity creation
Example Insight
Recommended Action:
Begin budgetary discussions in Q3 2025 with Utility Manager and consulting engineer.
This is the conversation before an RFP exists.
Dashboard: Replacement Opportunity Radar
Near-term opportunities (0–24 mo)
Estimated pipeline (next 36 mo)
High-confidence share
Productivity lift
Increase revenue per rep by reallocating time from low-signal accounts to high-confidence replacement windows.
| # | Utility | Asset | Install | Replacement Window | Score | Est. Deal |
|---|---|---|---|---|---|---|
| 1 | Sunset Water & Sewer(FL) | Pump — Split-case | 2009Med | 2025–2026–2027 | 88 | $1.40M |
| 2 | ALCOSAN(PA) | Blower — Turbo | 2013Med | 2025–2026–2028 | 79 | $1.80M |
| 3 | City of Waco(TX) | Pump — Split-case | 2010Med | 2025–2026–2027 | 77 | $0.68M |
| 4 | San Antonio Water System(TX) | Valve — Gate 24" | 2011Med | 2026–2027–2029 | 76 | $0.31M |
| 5 | Denver Water(CO) | Pump — High lift | 2012High | 2026–2027–2029 | 74 | $1.25M |
| 6 | EBMUD(CA) | Instrumentation — NH4 analyzers | 2017High | 2028–2030–2032 | 70 | $0.26M |
| 7 | Blue Ridge Utilities(NC) | Pump — Submersible | 2013Low | 2026–2028–2030 | 69 | $0.51M |
| 8 | City of Irvine(CA) | SCADA — RTU upgrades | 2016High | 2027–2029–2031 | 67 | $0.62M |
| 9 | City of Rochester(NY) | Valve — Butterfly 36" | 2008Low | 2024–2026–2028 | 66 | $0.28M |
| 10 | City of Tampa(FL) | Membrane — UF skids | 2012Low | 2025–2027–2029 | 64 | $1.95M |
| 11 | City of Madison(WI) | Aftermarket — pump rebuild kits | 2018High | 2026–2027–2028 | 58 | $0.18M |
| 12 | City of Plano(TX) | SCADA — PLC kits | 2013Med | 2026–2028–2030 | 55 | $0.48M |
More revenue per rep — not more reps.
AquaIntel prioritizes the same sales team toward high-confidence replacement opportunities before RFPs appear.
*Illustrative estimates; final values depend on installed base and territory capacity.
Why Vendors Use This
Before AquaIntel
With AquaIntel
Who It's For
6–8 Week Replacement Intelligence Pilot
See the value before you commit.
Pilot Scope
- 1–2 asset categories
- 10–30 utilities or defined installed-base slice
- Full scoring + dashboards
- CRM-ready outputs
What to include in your CSV:
- • Product name
- • Year of sale
- • Product specification
- • Model number
- • Any other relevant data